> ## Documentation Index
> Fetch the complete documentation index at: https://docs.qwoty.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Approve or reject a quote

> Review a quote pending approval, then approve it or send it back to the sales rep with a message.

When a sales rep requests approval, the approvers of the current stage receive an email. You review the quote in the quote editor and approve or reject it.

## Prerequisites

* You are an approver of the current stage of the approval rule
* The quote is in **Pending approval** status

## Find quotes waiting for your approval

There is no separate approval queue. Use one of these:

* Open the link in the approval request email. The email includes the note the sales rep entered in **Note to approver**, if any.
* In the left side menu, click **Project** › **Quote** and filter the list by the **Pending approval** status.

## Review and decide

**1. Open the quote**

Open the quote in the editor. In the sidebar, the **Alerts** section shows the approval required and the progress (**Step 1 of 2**, for example).

**2. Review the quote**

Check the line items, discounts, margin, and terms.

**3. Approve**

Click **Approve** in the header. If this was the last stage, the quote moves to **Approved**. Otherwise, the next stage starts and its approvers are notified.

**4. Or reject**

Click **Reject**. In the **Request changes** modal, fill in **Add a message to be included in the notification** (required), then click **Reject**. The quote moves to **Approval rejected**.

### Approve without validation

If your role has the **Overpass sales Restriction** permission, you can click **Approve without validation**, then **Approve directly**. This approves the quote immediately and skips all remaining stages. It can't be undone.

## What happens next

* **Approved**: the quote owner receives an email and can share the quote with the customer.
* **Approval rejected**: the quote owner receives an email with your message. The quote stays editable; the sales rep can change it and click **Request approval** again.

## Troubleshooting

> **I don't see Approve or Reject on the quote**
>
> Only approvers of the current stage see these buttons. Check that the quote is in **Pending approval** and that you're listed in the current stage of the rule (**Workflow** › **Approval**).

> **The view refreshed when I clicked Approve**
>
> Another approver already processed the quote (for example with **First responder can approve or reject**). The view refreshes to show the current state.

> **The button shows Workflow changed**
>
> The quote was modified and now triggers a different approval rule, or none. Click the button to review the change, then **Confirm and approve**.

## Related resources

> **[How approvals work](https://docs.qwoty.io/user-guide/workflows/reference/how-approvals-work.md)**
>
> Statuses, stages, and notifications

> **[Submit a quote for approval](https://docs.qwoty.io/user-guide/quotes/how-tos/submit-for-approval.md)**
>
> How sales reps request approval

> **[Quote lifecycle](https://docs.qwoty.io/user-guide/quotes/reference/lifecycle.md)**
>
> All quote statuses and transitions

> **[Publish a quote to Dealroom](https://docs.qwoty.io/user-guide/dealroom/how-tos/publish-quote.md)**
>
> Next step after approval


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