Skip to main content
Payment terms define when customers pay. A payment term can be as simple as Net 30 or as complex as a 4-installment plan with different deadlines and custom delivery-linked dates. You link payment terms to quote templates so sales reps can offer them on quotes.
You need a role with the Workspace settings permission to create, edit, or delete payment terms. See Permissions reference.

​
What payment terms control

Each payment term defines:
  • A name and reference — how the term appears in quotes and integrations
  • One or more installments — each with its own percentage and deadline
  • A total percentage — which must equal 100%
  • Linked templates: the templates that offer this payment term
  • External identifiers: to match the term in your CRM, ERP, or accounting system
  • A status: Active or Inactive
Payment terms appear on the quote and in the Dealroom.

​
Access the payment terms screen

1

Open Settings

In the left sidebar, click Settings.
2

Open Payment terms

Under the Workspace section, click Payment terms. The list shows each term with its Name, Reference, API Name, and Status.

​
Single-installment vs multi-installment terms

Qwoty supports two kinds of payment terms:
  • Single installment — the customer pays 100% of the quote total in one go, at a specific deadline (for example, Net 30)
  • Multi-installment — the customer pays in multiple scheduled portions, each with its own percentage and deadline (for example, a 4×25% plan over 4 months)
Both are created through the same form — you simply add one installment row for a single payment, or several rows for a split plan.

​
Available deadline options

When you configure an installment, the Term list offers 13 options:
Picking Custom adds a Custom Text field next to the term, where you write the deadline in plain language, for example 2 days before delivery or 15 days after delivery.
For the Custom and Upon purchase order receipt terms, a Due date required on quote toggle also appears. Turn it on when the sales rep must enter the due date of this installment on the quote.

​
Create a payment term

1

Open the payment term form

In the Payment terms list, click New at the top right of the screen.
2

Fill in General Information

  • Name (required) — the label shown to sales reps and customers, for example Net 30 or 4X
  • Reference (optional) — a short internal reference, for example 4X
Use a naming convention that works for sales reps browsing the dropdown. Net 30 is clearer than Standard 30d.
3

Configure the first installment

In Payment Installments, each installment row has these fields:
  • Percentage (required): the portion of the quote total due at this deadline (for example, 25 for 25%)
  • Term (required): the deadline, picked from the list
  • Custom Text (only when Term is Custom): free text describing the deadline
  • Due date required on quote (only for Custom and Upon purchase order receipt)
For a single-payment term like Net 30, enter 100 as the percentage and pick Net 30.
4

Add more installments if needed

Click Add installment to add another row. Configure its percentage, term, and optional custom text. When there is more than one row, you can delete a row with the red trash icon on the right.
The Total Percentage below the list updates as you add or edit installments. It must reach exactly 100.00% before you can save.
5

Link templates (optional)

In Linked Resources, select the Templates that offer this payment term.
6

Add Identifiers (optional)

If you sync Qwoty with other systems, enter the matching IDs:
  • CRM ID — identifier in your CRM
  • ERP ID — identifier in your ERP
  • Accounting ID — identifier in your accounting tool
7

Set status and API name

In the right panel:
  • Status: Active to make the term available, or Inactive to hide it
  • API Name: technical identifier used in integrations and in the API (for example, 4x)
8

Save

Click Save in the top right. The new term appears in the Payment terms list.

​
Example: a 4×25% installment plan

Here’s what a typical multi-installment payment term looks like — a 4-installment plan tied to delivery events: Total percentage: 100.00% ✅ This plan bills the customer in four equal portions: immediately, at 45 days, shortly before delivery, and shortly after delivery.

​
Edit a payment term

1

Locate the term

In the Payment terms list, find the term you want to edit.
2

Open the menu

Click the ⋯ menu on the right of the row and select Edit.
3

Update and save

Adjust the General Information, installments, Identifiers, or Status. Click Save to apply changes.

​
Delete a payment term

1

Locate the term

In the Payment terms list, find the term you want to delete.
2

Open the menu

Click the ⋯ menu on the right of the row and select Delete.
3

Confirm

In the Confirm deletion dialog, click Delete.
Before deleting a payment term, verify it isn’t used by any active quote templates. Deactivate it (set Status to Inactive) instead of deleting if you want to preserve historical references.

​
Common questions

Yes. Even a single-payment term requires one installment row with 100 in the Percentage field and Net 30 (or any deadline) in the Term field. The Total Percentage must equal 100% before you can save.
No. Qwoty prevents saving a payment term whose total doesn’t equal exactly 100.00%. This ensures the full quote amount is always billed.
Yes. Each installment has its own Term dropdown, so you can combine Net 30 with Custom deadlines like 2 days before delivery in the same payment term.
Name is the label shown in the app and to customers. Reference is an optional internal short code (often identical to the name but useful when your accounting team uses a different internal label).
It’s a technical identifier used by integrations and API calls to reference the payment term. Use a short, unique string without spaces or special characters. It’s optional if you don’t use the API.
Yes. Set Status to Inactive to hide the term from new quotes while preserving existing quotes that already use it. You can reactivate it at any time.
Yes. Link each payment term to the templates that should offer it, either from the payment term (Linked Resources) or from the template (Terms section).

Quote templates

Link payment terms to templates so new quotes inherit them.

Payment methods

Configure how customers pay: bank transfer, card, direct debit.

Taxes and payment terms on a quote

Choose a payment term in the quote editor.

Quote settings

How payment terms associated at several levels are resolved.
Last modified on October 27, 2026