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The media library centralizes all files uploaded in Qwoty: product images, contract documents, marketing assets, and more. You can organize files by category and type, then reuse them across product sheets, quotes, contracts, and sales documents.

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Access the media library

1

Navigate to Media

In the left sidebar, click Content, then click Media.
The left navigation panel organizes media by category:
  • Product: Product-related files
    • Picture: Product images
    • Asset: Product documents and files
  • Template: Template-related files
    • Header Media: Images used in quote/contract template headers
  • Business Unit: Business unit assets
    • Logo: Business unit logo images
  • Customer: Customer-related files
    • Logo: Customer logo images
  • My Media: Files uploaded directly by the current user
Click a folder to filter the media list and display only files in that category.

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View media details

The media list displays the following information for each file:
  • Image: Thumbnail preview of the file
  • Name: File name
  • Type: MIME type (e.g., image/png, image/jpeg)
  • Folder: The category/subcategory path where the file is stored (e.g., product/picture, customer/logo)
  • Updated: Last modified date
Use the search bar at the top to find a specific file by name or ID.

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Add media

1

Open the upload window

Click New content in the top right corner.
2

Choose the file

Drop a file or select it from your computer, or click Select file from library to reuse a file already in the media library.
3

Add the file

Click Add.
Use clear, descriptive names to make files easy to find later.

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Edit or delete media

Open the ⋯ menu of a row and select Edit or Delete. To delete several files, select their rows and click Delete n selected.
A file used elsewhere in Qwoty, for example as a product picture or a business unit logo, can’t be deleted (“This media is in use and cannot be deleted”).

Manage content blocks

Create reusable content for quotes and contracts

Manage contract templates

Build dynamic contract models with variables

Create a product

Add products to your catalog
Last modified on October 27, 2026